Topeka Public Schools USD 501

Executive Secretary I (8198)

Job Posting

Job Details

TitleExecutive Secretary I
Posting ID8198


Position Purpose:  To assist and relieve the General Director of Curriculum/Instruction of paperwork and impediments, so that he/she may devote maximum attention to the central problems of education and educational administration; also, to contribute to effective school/public relations by prompt and courteous handling of all inquiries and visitors.



  • High school graduate
  • Excellent written language skills
  • Proficient in the use of Microsoft Word, PowerPoint, and Excel
  • Ability to use all office equipment
  • Knowledge of school district operations, policies, and procedures
  • Excellent interpersonal skills, including the ability to respect confidences
  • Ability to present a professional image and to successfully represent the administrator in communications with the school board, general public, and district employees
  • Ability to make effective and efficient independent judgments
  • Ability to create documents
  • Extensive organizational skills and initiative
  • Ability to coordinate other worker’s activities
  • Ability to handle pressure/stress and ambiguity


Physical/Emotional Requirements:  The incumbent may be required to use the below requirements during any part of the working day.


Light work:  Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force as frequently as needed to move objects.


Performance Responsibilities:

  • Performs general secretarial duties for the General Director of Curriculum/Instruction and others as necessary.
  • Compiles and completes State and district reports, notices, expense and leave forms, requisitions and work orders.
  • Maintains a filing system for the General Director.
  • Places and receives telephone calls; orders and maintains supplies; schedules appointments and interviews; coordinates meetings; makes travel arrangements and coordinates the work of the office personnel.
  • Maintains accurate records regarding categorical reimbursement for certified and classified staff.
  • Composes and processes routine outgoing correspondence.
  • Maintains and enters department payroll roster information biweekly and performs other related office duties as directed.
  • Coordinates leave requests/travel arrangements
  • Facilitates transportation requests
  • Processes transfer requests


Terms of Employment:

12 months; salary and work year to be determined by the Board of Education.



Performance of this position will be evaluated in accordance with provisions of the board policy on evaluation of classified employees.

Shift TypeFull-Time
Salary Range$15.08 - $16.47 / Per Hour
LocationBurnett Administrative Center

Applications Accepted

Start Date12/02/2022