Topeka Public Schools USD 501

Secretary I- Preschool (SPED)

Title: Secretary I- Special Services (SPED)

Reports To: Coordinator of Preschool

Position Purpose:  To assist and relieve the Coordinator of Preschool of paperwork and impediments, so that he/she may devote maximum attention to the central problems of education and educational administration; also, to contribute to effective school/public relations by prompt and courteous handling of all inquiries and visitors.

Qualifications:

• High school graduate
• Excellent written language skills
• Proficient in the use of Microsoft Word, PowerPoint, and Excel
• Ability to use all office equipment
• Knowledge of school district operations, policies, and procedures
• Excellent interpersonal skills, including the ability to respect confidences
• Ability to present a professional image and to successfully represent the administrator in communications with the school board, general public, and district employees
• Ability to make effective and efficient independent judgments
• Ability to create documents
• Extensive organizational skills and initiative
• Ability to coordinate other workers’ activities
• Ability to handle pressure/stress and ambiguity

Physical/Emotional Requirements:  The incumbent may be required to use the below requirements during any part of the working day.

Light work:  Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force as frequently as needed to move objects.

Performance Responsibilities:

• Performs general secretarial duties for the Department Coordinator.
• Maintains a filing system.
• Places and receives telephone calls; orders and maintains supplies.
• Maintains accurate records regarding categorical reimbursement for certified and classified staff.
• Composes and processes routine outgoing correspondence.
• Other duties as assigned by Department Coordinator.

Terms of Employment:

10.5 months; salary and work year to be determined by the Board of Education.

Evaluation:

Performance of this position will be evaluated in accordance with provisions of the board policy on evaluation of classified employees.