Reports To:   Building Administrator

Position Purpose: To assist the secretary with the usual office routines and practices associated with a busy, hectic, productive, and smoothly-run environment; to work extensively in receiving, welcoming, referring, and communicating with parents, students, community members, and school district personnel.

Qualifications:                      

• Typing and word processing skills
•  High School diploma or GED
•  Ability to operate office machines
•  Bookkeeping and accounting skills in running school’s food service program
•  Ability to work extensively with computer/word processor, Excel, Access, Publisher
•  Ability to handle pressure and stress
•  Skill in working with the public in a positive manner

Physical/Emotional Requirements: (The incumbent may be required to use the following skills and abilities during any part of the working day.) Speaking, Hearing, Visual, Walking/Mobility, Consistency of temperament, Ability to work with a variety of people at the same time, Stamina for working in stress producing environments.  Position may include stooping, kneeling and bending.  Ability to sit/stand/move around at will.

Performance Responsibilities:      

• Answer telephones/take messages (pleasant tone of voice, accuracy in messages and transfers, relate name of caller)
• Greet visitors – similar skills
• Manage daily attendance

        -Telephone attendance line, messages – written or verbal, edit as necessary

        -Produce attendance sheets for staff

• Manage tardies
• Produce breakfast and lunch count sheets
• Enter discipline referrals and suspensions into student database
• Type suspension forms
• Type work orders

        - Maintain current file/notebook of work orders

• Produce update S160s – student class lists - at least monthly; more often may be necessary.  Produce in format described by office secretary
• Manage pony mail distribution and preparation for departure
• After school supervision of late pick-ups
• Copy as requested
• Assist secretary as requested
• Assist with enrollment as directed by secretary
• Assist with CUM folders as requested by secretary
• Enter new students/drops as requested by secretary
• Room reservation notebook
• Enter student updates in student database system and email staff
• Maintain monthly staff copy counts
• Keep copy/printer paper supplied
• Other duties as requested by secretary, assistant principal, principal, coordinators

Terms of Employment:       

Full-time – 6 to 8 hrs – wage and work year to be determined by the Board of Education.

Evaluation:

Performance of this position will be evaluated in accordance with provisions of the Board policy on evaluation of Support Service Personnel.

Significant associations:

The performance responsibilities are not limited to those outlined in this description and may include any other responsibilities as assigned by the administrator/supervisor.